Start with the peak window
Count expected arrivals in the busiest period, not only total attendance. Separate pre-registered guests from walk-ins and exceptions.
Time the real workflow
Test lookup, scanning and badge handoff with your platform. A simple planning estimate is peak arrivals × average processing seconds ÷ arrival-window seconds. Round up, then allow for variability and exception handling. This is a planning estimate, not a guaranteed capacity.
Plan the supporting stations
Add information, troubleshooting and staff devices separately. Discuss charging, spares, stands and connectivity before finalising the quantity.
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